Office Coordinator Job Description Sample

This office coordinator sample job description can be used to help you create a job advert that will attract candidates who are qualified for the job. Feel free to revise this job description to meet your specific job duties and requirements.

Job Title: Office Coordinator

Office Coordinator Job Purpose:

Provides business administrative duties to ensure office processes run smoothly. Manages employee documentation, daily activities, and employee-related functions.

Office Coordinator Job Duties:

  • Manages documentation, including contracts, maternity documentation, and sickness documentation
  • Sets up personnel files and confirms that data remains accurate
  • Responds to recruitment enquiries
  • Schedules interviews with hiring managers and coordinates the group interview process
  • Coordinates training requirements, including organising rooms for employee training, printing training certificates and filing them accordingly, reviewing training policies, and updating training systems
  • Organises relevant office events
  • Communicates with staff for the purpose of ordering office supplies and planning of meeting rooms
  • Oversees property management services, including maintenance of building and ordering proper janitorial supplies
  • Responsible for incoming and outgoing mail
  • Manages correspondence with service vendors
  • Orders and maintains office supplies
  • Organises staff meetings and executive schedules
  • Coordinates corporate events
  • Caters to customer complaints in a timely and efficient manner
  • Processes paperwork for customers and employees
  • Keeps office clean and organised to promote an efficient working environment
  • May participate in billing and accounting duties, including resolving billing questions and managing invoices

Office Coordinator Skills and Qualifications:

Prior Experience as an Office Manager Preferred; Academic Background; Ability to Implement Procedures in a Fast-Paced and Evolving Environment; Excellent Customer Service Skills; Exceptional Communication Skills; Computer Literacy, Including Proficiency in Microsoft Office Programs; Attention to Detail; Highly Motivated; Excellent Time Management Skills; Strong Decision Making Skills; Ability to Work Under Pressure; Critical and Creative Thinking Skills; Highly Motivated; Ability to Work Well Without Supervision

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