Office Assistant Job Description Sample
This office assistant sample job description can be used to help you create a job advert that will attract candidates who are qualified for the job. Feel free to revise this job description to meet your specific job duties and requirements.
Job Title: Office Assistant
Office Assistant Job Purpose:
Manages general office duties to ensure company processes run smoothly. Assists with director duties and corresponds with clients, customers, and vendors.
Office Assistant Job Duties:
- Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
- Interacts with clients, visitors, and vendors
- Sorts and distributes incoming mail
- Arranges meetings by reserving rooms and managing refreshments
- Types correspondence, meeting notes, and forms among other documents
- Photocopies, scans, and files appropriate documents
- Edits documents for accuracy
- Maintains accurate records and enters data
- Assists with organising events when necessary
- Conducts research and compiles data
- Signs for delivered packages and distributes them to the appropriate recipient
- Interacts with directors when necessary
- Assists in setting up new client accounts
- Maintains financial database records
- Covers reception upon occasion
- Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
- Answers customer questions and confirms customer orders
- Engages in educational opportunities as needed
- Performs additional duties when required, including drafting brochures and organising the filing system
Office Assistant Skills and Qualifications:
Previous Experience in a Related Field Preferred; Self-Driven; Excellent Customer Care Skills; Exceptional Communication Skills; Ability to Maintain a Strict Level of Confidence; Proficiency in Microsoft Office Programs; Attention to Detail; Professional Appearance; Excellent Typing Skills; Strong Problem Solving Skills; Excellent Organisational Skills; Highly Motivated and Ability to Prioritize Efficiently; Ability to Work Alone or As Part of a Team; Enthusiastic and Reliable; Knowledge of Basic Office Management Procedures; Reliable
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