Executive Assistant Job Description Sample

This Executive Assistant sample job description can be used to help you create a job advert that will attract candidates who are qualified for the job. Feel free to revise this job description to meet your specific job duties and job requirements.

Job Title: Executive Assistant

Executive Assistant Job Purpose

Provides support to senior management with organisation, scheduling, correspondence, human resources, and meetings. Takes responsibility and ownership of office organisation, project management, deadline compliance, and important documents and files.

Executive Assistant Job Duties

  • Organise and schedule meetings
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings
  • Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
  • Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
  • Perform reception duties such as answering phones where necessary
  • Manage the diaries and schedules of senior management
  • Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
  • Liaise with clients and business guests
  • Organise media appearances and events
  • Solve simple IT problems and contact the IT department when necessary
  • Maintain electronic filing system, ensuring processes and software are up to date and in working order
  • Manage projects and follow-up with team members where required
  • Maintain a strong working relationship with other relevant departments, including IT, sales, and PR
  • Liaise with other staff members on behalf of senior management
  • Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
  • Prepare and deliver monthly reports

Executive Assistant Skills and Qualifications

Executive Support Experience, Administration, Organisation, Clerical Skills, Clear Communication Skills, Initiative, Time-Management, Workload Management, Discretion, Multitasking, Professionalism, Scheduling, Planning, Willingness to Travel, Microsoft Office, Strong Attention to Detail, Confidence, Flexibility, Self-Motivation, Team-Oriented, Persistence,

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