Data Entry Job Description Sample

This data entry sample job description can be used to help you create a job advert that will attract candidates who are qualified for the job. Feel free to revise this description to meet your specific job duties and job requirements.

Job Title: Data Entry

Data Entry Job Purpose:

Transfer and condense complex data into a simple systems database for accurate documentation and record-keeping. Follow procedure to enter customer and account information from reports, receipts, and other forms in a timely and efficient manner. Provide reports to upper management, senior leadership and key stakeholders if needed.

Data Entry Job Duties:

  • Enters data from paper records into database management system within specified timeframe
  • Reviews data to ensure accuracy of data input and prioritises projects in order of importance
  • Ensures confidentiality of information by keeping confidential data private and secure
  • Administrative duties such as filing forms and reports
  • Troubleshoots customer and account system changes and upgrades with testing of data input and output and records results
  • Backs up important data files to secure storage system
  • Follows policies and procedures and reports changes necessary to improve systems or reduce costs
  • Learns systems and staying updated on upgrades and procedural changes
  • Updates spreadsheets and populating reports for regular review by upper management and senior leadership
  • Ability to retrieve information held on computer systems to generate reports
  • Interacts with clients as well as team members from other departments regarding data input
  • Maintain accurate records of computer and software systems updates, upgrades and other changes

Data Entry Skills and Qualifications:

Excellent Customer Service, Skilled Typist, Ability to Prioritise Projects, Ability to Work on Deadlines, Attention to Detail, Keep Accurate Records, Good Communication Skills, Ability to Work on a Team, Critical Thinker, Problem-Solver, Good Language Skills, Good Math Skills, Enjoy Working with Computers, Confidentiality, Trustworthy, Ethical, Organised

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