Administration Job Description Sample

This Administration sample job description can be used to help you create a job advert that will attract candidates who are qualified for the job. Feel free to revise this job description to meet your specific job duties and job requirements.

Job Title: Administration

Administration Job Purpose:

Administration is the area of a company's operations that focuses on supporting the company's operations. This department includes all the office tasks that are not related to the company's strategic functions, such as finance, information technology, staff, and all other functions that support the selling and/or creation of a product or service. Professionals working in administration range from receptionists and administrative assistants to executive assistants and may even include management, except for executive level occupations. Administration creates plans for the future, organises the tools and capital to carry out those actions, establishes command to execute those goals, coordinates efforts across the company's operations, and controls those actions by managing the information and paper trail those activities produce.

Administration Job Duties:

  • Answer and relay phone calls
  • Review and respond to emails
  • Schedule and plan meetings
  • Keep contact lists, both for company and for any personnel assisted
  • Write and distribute correspondence as needed, including letters, memos, and forms
  • Create company, department, and/or individual filing system
  • Make sure inventories of office supplies are sustained
  • Reconcile expenses reports
  • Assist and direct customers

Administration Skills and Qualifications:

Administrative experience or experience working in Administration, Understanding of office management systems, Knowledge of general administration procedures, Strong time management skills, Ability to multitask necessary, Strong attention to detail, Need problem-solving skills, Written communication skills are important, Verbal communication skills are necessary, Ability to deal with all members of an organisation, Helpful and friendly demeanour, Strong organisational skills, High school diploma required, Two-year degree in office management, business administration, or related field preferred at minimum

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